Revolutionize Meetings with Svava

Host more effective and engaging meetings

Svava can increase engagement and productivity in many ways, here are some examples and inspiration.

Crowd sourcing the meeting agenda

A clear and relevant agenda is the back bone of a successful meeting, no matter what type. Set up a meeting using our easy to set up Brainstorming template and then:'

1. Ask participants to add topics they want to adress,

2. Have them vote on which are more important to them

3. Build your agenda based on the result! ​

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Check in with meeting participants

Starting a meeting with a check-in is a simple ritual that builds psychological safety and keeps meetings running on time. We do this for all our weekly meetings at Svava.

Start by setting up a Brainstorming Pro meeting, and add questions for each check-in question you want to ask. You can use a generator to come up with questions. Have participants add 1 answer to each questions, the use the clustering activity to have them present their answers.

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A remote team brainstorming ideas for customer campaign

Imagine your team members are all working remotely, but you still collaborate on client marketing campaigns. You still need to exchange ideas, be creative together, and give each other feedback, but it needs to happen using a video conferencing tool.

Host brainstorming sessions on a biweekly basis, using Svava for a visual guidance as well as digital documentation. Then host a Retrospective session every two weeks to evaluate each project.

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Recurring retrospectives in a hybrid product team

Many product teams work in 2 week sprints, and every sprint ends with a Retrospective session. This session also kicks off the next sprint with action items.

This global team, mostly located in one place, works intimately with remote team members as well. Keeping those remote workers engaged and feeling part of the team is essential for seamless collaboration. It is also super important for both company culture and product development deadlines. By using Svava the team has a set structure to their sprint meetings, all team members can add input and have equal access to the output from the meeting.

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Project evaluation in public sector

This department in the public sector constantly run projects, both short and long term. What they struggled with was collecting, documenting and executing on learnings from those projects.

By using the Retrospect template as a Lessons Learned session after each project, and sometimes also after project activities, they could collectively gather and discuss learnings, ideas and what to improve for upcoming activities or projects. This increased knowledge sharing and knit the team closer together.

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Company kick-off

A large bank gathered all their employees for their annual kick-off, where they wanted to create alignment between customer success and product development. The Empathy Map is a great way as it makes you think from the customer perspective, creating empathy with the client and her needs.

All employees gathered in groups, working with pen and paper, with one group member digitally recording the best input into Svava. When the time came to vote and select the best input, all participants connected to Svava and 5 minutes later a result was created, and the finished Empathy Map was ready to be downloaded and shared.

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Member engagement in non-profit organisation

When engaged in a non-profit organisation, involvement is everything. Members are passionate about a cause, but must feel involved to stay engaged. With Svava this non-profit organisation, working hard for human rights, engages their members by inviting them to quick, monthly sessions with either brainstorming or setting up a few polls on current topics. Even those not able to attend the meeting can join the session, as they can log on to the meeting and cast their vote using their smartphones, no matter where they are.

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Event with a large group

A change business working with a large community on innovation hosted a big event with participants from many different companies. During the event they hosted a workshop to collaboratively source ideas, via brainstorming, on how to create a fundamental shift within organizations. The goal was to source ideas for implementing a culture of open innovation.

To quickly collect ideas from a large audience, they used the Brainstorming template. This allowed for rapid, yet inclusive idea collection, as well as voting on top ideas and collecting a result within minutes.

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Consultancy firm engaging clients on site

When helping clients establish new ways of working and encouraging culture shifts these change consultants needed a way of engaging participants visually as well as a tool for them to take home and continue using. By utilizing the Brainstorming Pro template, they could easily visualize what an idea and experimentation methodology looks like. When running many workshops and meetings, a facilitator has use of Svava to take the load off, making it possible to focus more on the participants and their experience, than visual elements.

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