2 min read

Improve your meetings with check-ins

Improve your meetings with check-ins
Lotta Strand

Lotta Strand

Photo by Linus Andersson

Improve your meetings with check-ins

For all meetings clear and open communication is super important. Starting your meeting with a check-in is a simple and effective tool to catch the mood of all participants, and make sure everyone starts off on the same page.

Check-ins can be made in a hundred different ways. For example you can ask participants to pick an emoji representing their mood, share something they are thinking extra about, or ask about how they feel about the upcoming meeting.

At Svava we do a check-in for all our weekly meetings, as we are a remote team this is a great way to invite everyone to share something that is important to them or to allow people to off-load something that might be weighing on their mind. Check-ins are more structured then simply asking “how was your weekend” but are just as fun and casual. 

Why do check-ins?

Check-ins are great for many reasons. Our top 3 are:

  1. Unity. By everyone sharing input on the same questions, talking about feelings and expectations, a sense of unity and safety is created in the team. When everyone shares, and no one is allowed to just sit quietly, everyone is also made to listen. Listening and speaking about how you feel are two great things a lot of us have to practice.
  2. Time saving. By starting the meeting with a social, yet structured activity we can cut away the time spent casually chatting. It also sets the tone of the meeting as productive, where everyone shares and contributes.
  3. Offloading. Being distracted because you are waiting for a call from your child’s physician or a looming deadline is not uncommon, use the check-in to give people the chance to shortly mention this. By doing this you increase focus and productivity.

How to do check-ins 

Either you can do a verbal check-in, or you can use Svava for it. Using Svava makes it super easy and takes a lot of the work out of it. 

Start by introducing the concept to your team, why you will start doing this and how it works. Then try it for a few weeks before you evaluate. 

Setting up a check-in using Svava is super simple. Just follow these steps:

  1. Start by setting up a Brainstorming Pro meeting, and add questions for each check-in question you want to ask.
  2. Have participants add 1 answer to each questions,
  3. Use the clustering activity to have them present their answers.

If you need some inspiration on check-in questions you can use a randomizer, like this one. Another great link if you want to know more about the benefits of check-ins is this post on Nobl, that inspired us to start.

Brainstorming Pro Template

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